Information to be published | How the information
can be obtained | Cost |
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted. | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Who’s who on the Council and its Committees | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | Anthony W Davies
Clerk to the Council
Tel. 01792 428460
Email a.davies73@hotmail.com | |
Location of main Council office and accessibility details | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Staffing structure | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Annual return form and report by auditor | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Finalised budget | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Precept | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Borrowing Approval letter | Not applicable | |
Financial Standing Orders and Regulations | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Grants given and received | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
List of current contracts awarded and value of contract | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Members’ allowances and expenses | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Community Plan (current and previous year as a minimum) | Not applicable | |
Local charters drawn up in accordance with WAG, OVW & WLGA guidelines | There is no charter as yet | |
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Timetable of meetings (Council, any committee/sub-committee meetings and community meetings) | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Agendas of meetings (as above) | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Responses to consultation papers | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Responses to planning applications | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Bye-laws | Information can be obtained from the City and County of Swansea | |
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Policies and procedures for the conduct of council business: Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme) | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Information security policy | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Records management policies (records retention, destruction and archive) | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Data protection policies | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Schedule of charges (for the publication of information) | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Class 6 – Lists and Registers Currently maintained lists and registers only | (hard copy; some information may only be available by inspection) | |
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | | |
Assets Register | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils) | There is no log | |
Register of members’ interests | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Register of gifts and hospitality | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Allotments | Not applicable | |
Burial grounds and closed churchyards | Not applicable | |
Community centre/Welfare Hall | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Parks, playing fields and recreational facilities | Not applicable | |
Seating, litter bins, clocks, memorials and lighting | Not applicable | |
Bus shelters | Not applicable | |
Markets | Information can be obtained from the Clerk (hard copy) | See schedule of charges below |
Public conveniences | Not applicable | |
Agency agreements | Not applicable | |
A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees) | Not applicable | |
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above | | |